Tip: if preview doesn’t load, click the button to open the file in a new tab.
How to Use the Online Invoice Generator
Create a clean, professional invoice. No signup needed.
Your details (Seller) — enter your Company name, EIN / Tax ID and Address.
Shows who issues the invoice.
Client details (Buyer) — add the client’s name and address.
Use the legal payer name.
Invoice basics — set Invoice #, Invoice date and Due date.
Common terms: Net 7/14/30.
Currency & Tax — choose Currency and set Sales tax, %.
Tax percentage here will be used to calculate Tax Amount and Total.
Line items — for each item fill Description, Qty, Rate.
The Amount column is calculated automatically as Qty × Rate.
Totals — the box on the right shows Subtotal, Tax Amount, and Total.
Subtotal = sum of Amounts. Tax Amount = Subtotal × Sales tax %. Total = Subtotal + Tax.
Notes (optional) — add payment terms, wire details, PO, or a thank-you.
Generate PDF — click the green button. The PDF includes the Amount column and the right-hand totals.
Delete a row: use the light “Delete” button at the end of the row.
Add items: press + Add item as many times as needed.
Tip: keep invoice numbers sequential (1001, 1002, …) and keep descriptions short but clear.
Common questions
• No tax? Set Sales tax, % = 0.
• Need more lines? Click + Add item.
• Wrong line? Use the Delete button at the end of the row.
• Different currency? Select it in Currency — it’s reflected in the PDF.
Do: check client name, dates, and totals before generating the PDF.
Don’t: mix tax-inclusive and tax-exclusive prices within one invoice.
If something looks off: edit the fields and click Generate PDF again — totals update instantly.
Invoice Compliance (United States)
Expert review
This invoice format fully aligns with standard U.S. business practice.
Federal law in the United States does not mandate a unified invoice template — what matters is that the document includes the essential details required by accountants, banks, and the IRS for tax reporting.
Key elements already covered in this template:
Header & unique Invoice # clearly displayed.
Issue date and Due date with payment terms (e.g., Net 15/30).
Seller details (Company name, address, EIN / Tax ID).
Buyer details (Bill To: company name and address).
Line items with Description, Qty, Rate, and auto-calculated Amount (Qty × Rate).
Payment instructions: bank name, Routing/Account numbers, ACH/Wire details.
Notes / Terms: payment instructions, PO references, thank-you message.
Note: Sales tax rules are set by states and local jurisdictions. Rates depend on the type of goods/services and where the transaction takes place. Always apply the correct state/local tax rate; consult a U.S. tax advisor if needed.
